BEMA Convention 2025

General Information

Time Zone
Puerto Rico, follows Atlantic Standard Time (AST), which is one hour ahead of Eastern Standard Time.

Name Badges
Name badges are provided for all registered attendees. Your name badge is required at all organized functions. Name badges will be available at the BEMA registration desk.

Weather
While you never know exactly what Mother Nature will bring, San Juan is typically hot in June. Maximum temperatures average +88°F. The minimum temperatures are +77°F.

Puerto Rico Essentials

Sun screen, hat/sunshade, sunglasses, bug spray, water shoes, light and breathable clothing.

Puerto Rico is a United States territory. If you're visiting from any part of the U.S., you do not have to exchange your currency, update your cell phone plan for international service, or go through customs or immigration. An unforgettable Caribbean Convention is within easy reach — no passport required.

KEY CONTACTS

For general questions regarding BEMA Convention 2025 or to reserve a suite, please contact:
Kelly Allen, Senior Manager, Events & Engagement, BEMA
Cell:  913-424-0210
Email: kallen@bema.org

For questions regarding first-time BEMA Member attendance, please contact:
Wes Luczak, Membership Manager, BEMA
Cell:  414-429-4069
Email: wluczak@bema.org

For questions regarding baker attendance, please contact:
Emily Bowers, Vice President, Education & Operations, BEMA
Cell: 816-805-9799
Email: ebowers@bema.org

For registration questions, changes or cancellations, contact:
Rene Boudreaux, Technical Project Manager, BEMA
Cell: 816-550-4372
Email: rboudreaux@bema.org

• BEMA Member Registration: $3,195
• BEMA Member Early Bird Registration: $2,995 – Through February 28, 2025
• Adult Guest Registration (ages 18+): $895
• Child ages 6-17 Registration: $150
• Child ages 0-5: Complimentary
• Non-Member Registration: $5,195
• Baker Guest Child ages 6-17: $150

Hyatt Grand Reserve Puerto Rico
200 Coco Beach Blvd. Highway 955-I
Rio Grande, PR 00745
Phone: (787) 657 1234

Hyatt Grand Reserve Puerto Rico
Embark on an unforgettable beachside retreat at our upscale resort hotel where we believe that "Doing Nothing Means Everything " during your getaway. Nestled within the El Yunque rainforest, our family-friendly resort allows you to craft your ideal escape. Take leisure to new heights as you lounge by our expansive lagoon-style pool or tee off on our Tom Kite-designed 18-hole championship golf course. When it is time for reconnection, our Rainforest Spa awaits.

Daily Resort Fee
The standard daily resort fee has been reduced to $38 per day for BEMA Convention guests and includes:

• Wireless internet access and designated public areas
• Two bottles of water placed in-room daily
• Guest transportation services around the resort and common areas
• Access and equipment to tennis and pickleball courts
• Welcome drink upon arrival (1 per guest)
• Daily Resort Activities & Games Report
• 24-hour access to fitness center
• Nightly entertainment at lobby bar
• Unlimited Toll-free local calls
• Filtered water stations throughout the property
• Non-motorized watersports (kayak and paddleboard)
• In-room coffee and tea

*The resort fee is per room, per night in double or single occupancy rooms added to the room rate and 9% occupancy tax. There is no charge for children twelve (12) years of age and under, sharing the same room as the parents and using existing bedding. There will be an additional charge of $40 for the third and $40 for the fourth person thirteen (13) years of age or older in all categories. The maximum number of persons per room is four (4).

HOTEL RESERVATION DEADLINE: May 14, 2025.  After this date, BEMA cannot guarantee availability and rates.

Guaranteed Reservations
All reservations will require a non-refundable deposit equal to first night’s group room rate and tax at the time the reservation is confirmed.

Baker & Speaker Guests
Bakers are guests of BEMA and do not need to book their own hotel room.  Emily Bowers will assist you in securing your reservation, as well as making any modifications.

Room Types and Rates
BEMA has reserved various room types for our group. Prices are exclusive of tax, resort fee and parking fees.

RUN OF RESORT GARDEN VIEW GUEST ROOMS:
King or Double Queen
$289 per night

Need more space? BEMA has secured a limited number of connecting rooms as well as a limited number of suites that will accommodate larger families. Please email Kelly Allen for assistance booking suites or connecting rooms.

*Sleeping room rates are quoted in US Dollars exclusive of applicable taxes and resort fee. A resort fee of $38 per night plus 9% tax per room per night will be charged.

Parking is available for $25 per day, per vehicle.

BEMA Deadlines And Cancellation Policy

HOTEL RESERVATION DEADLINE: 5:00 PM CST, MAY 14, 2025

Cancellations for your BEMA Convention Registration received in writing by close of business on Friday, May 16, 2025, will be refunded less a 10% cancellation charge. Cancellations for your BEMA Convention Registration received in writing by close of business May 17^th through close of business on June 6^th will receive a 75% refund. No refunds will be issued for cancellations received after close of business on June 6, 2025.

AGENDA

VIEW AGENDA

Baker Guests

COMING SOON!

Sponsorship Opportunities

Through unique networking and industry-centric business events, BEMA Convention is the premier platform to raise your brand’s awareness. For questions or more information contact Wes Luczak @ wluczak@bema.org.

Unique Networking Events

WELCOME RECEPTION
Connect with industry friends and colleagues and set the stage for a Convention full of engagement, learning and industry growth.  Beverages and light appetizers will be served.

• Who Attends? All baker and supplier business attendees, adult guests and children.
• Attire? Resort Casual

SMALL GROUP DINNERS WITH BAKERS
Connect with customers in a small-group setting. BEMA will organize groups of bakers and suppliers for a personal dinner experience.  Spouses/adult guests are invited to attend small- group dinners.  We do ask that you make other arrangements for children during the small group dinners.

• Who Attends? Pre-registered baker and supplier business attendees and their adult guest. Teens and children do NOT attend small group dinners.
• Attire? Refer to restaurant dress code

PLEASE NOTE: There is a $75 fee, per-person, per-night. This $75 fee ensures a seamless and enjoyable experience for all attendees by covering essential services, including transportation coordination, dinner arrangements, onsite staffing, and reservation management. These efforts are designed to enhance your convenience and allow you to focus on connecting and enjoying the event.

BEMA CONNECT: ONE MEMBER, ONE BAKER, CONNECTING
BEMA Connect introduces bakers to suppliers they aren’t currently working with and matches the baker’s needs with supplier solutions. Meet one-on-one with baker guests, speed dating style.
*An email with registration details for BEMA Connect and Small Group Dinners will be sent to registered Convention attendees on May 9, 2024.

• Who Attends? Baker and supplier business attendees only. This event is NOT for adult guests or kids.
• Attire? Resort Casual

BEMA CUP GOLF TOURNAMENT

• Who Attends? Pre-registered Attendees
• Attire? Traditional golf attire

OLD SAN JUAN WALKING TOUR: NON-GOLF ACTIVITY
Not hitting the links this year? You can still network and meet other attendees at the Old San Juan Walking Tour. This tour brings 500 years of history to life, weaving tales of stunning architecture, legendary figures, and the rich, multi-layered heritage of Puerto Rico’s culture and people. This fun event will take place at the hotel at the same time as the BEMA Cup Golf Tournament.

• Who Attends? Pre-registered Attendees
• Attire? Comfortable flat walking shoes, loose clothing, sunscreen and/or hat.  It's also a good idea to bring a poncho in case of rain. 

CHAIRMAN’S DINNER
Celebrate a great year as we pass the gavel to the next chairman, then dance the night away.  The whole family is invited to this event!  Please plan on festive, yet casual party attire for the Chairman’s events.

• Who Attends? All baker and supplier business attendees, adult guests and children.
• Attire? Festive, yet casual

Tours & Activities

Tours and activity options are available to book during the BEMA Convention 2025 registration process. The tours listed below are BEMA attendee exclusive and require registration to secure your spot. If you have any questions, please reach out to Kelly Allen.

Old San Juan Walking Tour (Non-Golf Activity)

Immerse yourself in the charm and history of Old San Juan on this captivating walking tour led by a knowledgeable and passionate local guide. Discover iconic landmarks such as Fort San Cristóbal, the inspiring La Rogativa sculpture, the serene Cristo Chapel, and the historic “Puerta de San Juan” (San Juan Gate).

As you stroll through the city’s narrow streets, marvel at the 17th-century Spanish ironwork adorning beautifully restored homes and admire the unique blue-black glazed cobblestones that tell the story of centuries past.

This tour brings 500 years of history to life, weaving tales of stunning architecture, legendary figures, and the rich, multi-layered heritage of Puerto Rico’s culture and people.

Enjoy a refreshing stop along the way to savor a taste of the island's local flavors, making this experience as delightful for your palate as it is for your senses.

Details:

• Date: June 25, 2025
• Time: 9:00 AM – 2:30 PM
• Price: $125/person (includes transportation)
• Group Size: Minimum 18 | Maximum 110
• Weight Limit: no limit

Required Attire: Comfortable flat walking shoes, loose clothing, sunscreen and/or hat.  It's also a good idea to bring a poncho in case of rain. DPR can source for you for an additional fee.

Restrictions: There is a good amount of walking, guests with limited mobility may prefer to select another tour.

Horseback Riding in the Foothills of the Rainforest

Experience the beauty and tranquility of Puerto Rico’s countryside on a guided horseback adventure through the lush tropical foothills of the El Yunque Rainforest. Accompanied by expert bilingual guides, you’ll journey along the scenic Mameyes River and into the heart of the island’s legendary natural landscape.

Ride the gentle yet spirited Paso Fino horses, renowned for their smooth and comfortable gait—often compared to the grace of a Tennessee Walker. These elegant horses make the journey both relaxing and unforgettable, even for those with little riding experience.

Midway through the ride, enjoy a refreshing break at the river, where you can cool off with a swim in the pristine waters before heading back to the stables.

Details:

• Date: June 26, 2025
• Time: 1:15 PM – 3:30 PM (One Hour of Horseback riding from 2pm – 3pm)
• Price: $185/person – transportation included
• Group Size: Minimum 18 | Maximum 20
• Weight Limit: 235lbs

Required Attire: Closed-toe shoes and long pants are mandatory. Bathing suits are not allowed as primary attire, but guests can purchase pants or shirts at the gift shop. It's recommended to wear a bathing suit underneath clothes if planning to swim in the river, depending on weather conditions, and bring a towel. Additional suggestions are sunglasses, sunscreen, and a hat.

Restrictions: 235-pound weight limit for riders, will be weighed upon arrival. Minimum age is 3 years old. Weight limit on carry-ons is 8 lbs. (this includes backpack/purse/handbag). Guests under 18 must be accompanied by someone 18 or older. Expectant mothers cannot participate, nor should guests with back problems.

Riders will be asked to sign a waiver onsite or in advance via link or QR Code before participating on this excursion.

ATV Adventure in the Foothills of the Rainforest

Gear up for an exhilarating double-passenger ATV ride through the breathtaking foothills of Puerto Rico’s Rainforest mountains. This thrilling adventure takes you on a journey through lush landscapes, towering trees, and rugged rainforest terrain, with scenic trails that reveal spectacular views of the island’s stunning east coast.

Navigate beneath the rainforest canopy, and pause for a memorable photo opportunity at a panoramic viewpoint showcasing the rainforest’s natural beauty. Midway through the ride, take a refreshing break to swim in the pristine waters of the Mameyes River, so don’t forget your swimsuit!

Details:

• Date: June 26, 2025
• Time: 1:45 PM – 5:00 PM
• Price: $220/person ($420 per double ATV)
  
• Weight Limit: 450lbs maximum combined limit
• Group Size: Minimum 10 double ATVs
• Vehicle Assignments: Please note that vehicle assignments will be assigned one week in advance of the activity.

Required Attire: Guests must wear comfortable closed-toe shoes and long pants; open-toe shoes and shorts are not allowed. It's recommended to wear clothing that can get muddy and bring a bandanna or handkerchief for mouth coverage. Sunglasses or goggles are suggested for eye protection from dust, dirt, or gravel. Guests may also want to wear a bathing suit under their clothes and bring a towel if they plan to swim in the river.

Restrictions: Expectant mothers or guests with back problems should not plan on attending. Maximum combined weight limit – 450 pounds. Drivers must be at least 16 years old and must bring a physical valid driver’s license. Drivers and passengers cannot switch mid-ride.  Guests under 18 must be accompanied by someone 18 or older.

Guests will be required to complete a waiver onsite or in advance via link or QR Code before participating on this excursion.

El Yunque National Rainforest Tour

Begin your adventure at the renovated El Portal Visitor Center, where you’ll enjoy stunning views, encounter the vibrant Puerto Rican parrots that reside there, and embark on a guided nature trail walk. Learn fascinating insights about the rainforest’s unique flora and fauna before heading deeper into the lush greenery.

Highlights of your journey include:

• Coca Falls: Snap Instagram-worthy photos at this picturesque waterfall.
• Yokahú Tower: Climb to the top for panoramic views, and on clear days, catch a glimpse of St. Thomas in the distance.
• Relaxation Stop: Immerse yourself in the serene surroundings and take in the beauty of the rainforest.

Details:

• Date: June 27, 2025
• Time: 8:00AM – 11:30AM
• Price: $125/person (includes transportation)
• Weight Limit: no limit
• Group Size: Recommended maximum of 22 guests per group, with the ability to accommodate up to 3 groups of 22 using mini-coaches.

Required Attire: Comfortable closed toe walking shoes, light clothing, and hat. Suitable for all ages.

Horseback Riding in the Countryside

Immerse yourself in the enchanting beauty of Puerto Rico’s countryside with a scenic horseback riding experience at Campo Rico. Set amidst over 2,000 acres of a historic sugar plantation, this equestrian adventure offers a perfect blend of nature, history, and relaxation.

Ride along serene mangrove waterways, through lush tropical trails, and past sparkling lakes. Marvel at the natural wonders of the region, including karst-area caves and the surrounding mangrove forest reserve, the largest of its kind in Puerto Rico.

Your journey will be led by knowledgeable guides and the smooth-gaited Paso Fino horses, known for their gentle demeanor and comfortable ride—perfect for riders of all experience levels. Along the way, soak in the stunning vistas of rolling hills, vibrant flora, and the unique charm of this idyllic hacienda.

Details:

• Date: June 27, 2025
• Time: 8:00 AM – 11:45 AM
• Price: $220/person (includes transportation)
• Weight Limit: 235lbs
• Group Size: Minimum 18 | Maximum 22

Chiliboats Condado Lagoon

Set  off  on  an  eco-friendly  adventure  aboard  a  Chiliboats Waterbike!With  easy  pedaling,  excellent  stability,  and  top-notch safety,  explore  the  Condado  Lagoon  estuary.  Glide  under  the Guillermo Esteves, El Ferrocarril, San Antonio, and Dos Hermanos bridges, and get a closer view of Fort San Jerónimo. With a bit of luck, encounter manatees, turtles, stingrays, and other marine life in their natural habitat.

Experience unique marine landscapes in the heart of the city! This 100% eco-friendly experience is a must during any visit to Puerto Rico.

Activity Minimum: 10 | Maximum: 16

Details:

• Date: June 27, 2025
• Time: 7:45 AM – 11:15AM
• Price: $180/person (includes transportation)
• Group Size: Minimum 18 | Maximum 20

Required Attire: Bathing suit under clothing, shoes that  can  get  wet  and  a  towel. Protection from the sun such as: hat, sunglasses, long sleeve shirt or rash guard, biodegradable sunblock, etc. Please bring only the essentials. A water-resistant small bag for personal belongings will be provided, but space is limited.

Restrictions: The activity is conducted on double Chili Boats, with individual units available for odd-numbered groups. The weight limit per participant is 250 pounds, and the maximum weight capacity for double Chili Boats is 450 pounds. This activity is suitable for individuals between 4 feet and 6 feet 5 inches tall. Although it is a gentle physical activity, please consider your physical condition and any limitations before participating.

Not suitable for individuals with claustrophobia or fear of darkness. If you have any cardiac or medical conditions, please consult with your doctor and bring your medications if necessary.

Island Hop & Snorkel Adventure (For Non-Business Convention Attendees)

Set sail on an exhilarating journey from the vibrant Puerto Chico Marina, where your guide will welcome you and provide a comprehensive safety orientation for your fully equipped Mini Boat. With every “Captain” and their crew prepared for the adventure, the voyage begins along the dramatic bluffs of the Las Cabezas de San Juan Nature Reserve.

After a scenic 30-minute sail, arrive at the breathtaking Icacos Cay, a hidden gem boasting turquoise waters, pristine beaches, and soft coral sands. Here, you'll enjoy snorkeling, free diving, and refreshing snacks from your onboard cooler as you soak in the natural beauty of this uninhabited paradise.

The adventure doesn’t stop there—after an hour on Icacos, your journey continues along the picturesque island chain to a second destination. Along the way, guides will share fascinating insights into the natural history of the reserve, point out highlights of the surrounding scenery, and lead you through another unforgettable snorkeling session.

As your coastal exploration concludes, sail back to Puerto Chico Marina, bringing a perfect day of sun, sea, and adventure to a close.

Details:

• Date: Saturday, June 28, 2025
• Time: 7:45 AM – 1:15 PM
• Price: $220/person (includes transportation)
• Group Size: Minimum 18

Required Attire: Bathing suit under clothing, shoes that can get wet, towel, and extra change of clothing. Protection from the sun such as: hat, sunglasses, long sleeve shirt or rash guard, biodegradable sunblock, etc.

If you would like to take your cell phone on the excursion for photos, make sure it is waterproof or bring a Ziplock bag to store it in. Do not bring any valuable items that cannot get wet – lost items are hard to find in the water, and

Restrictions: Mini Boat Captain must be 18 years of age, and must present a Photo ID at check in. Children riding as passengers must be 6 years or older and be accompanied by an adult. There is a per person weight limit of 300 pounds and a total, per boat limit of 650 pounds. We strongly recommend against guests with neck, back, arm, leg problems or cast taking part in this activity. Expectant mothers, guests with recent surgery, epilepsy, heart conditions and/or dizziness should not plan to take part.

We cannot exceed 3 participants per boat (within the weight limit). All guests must be able to communicate in English or Spanish. Guests that show signs of intoxication by Drugs or Alcohol will not be allowed to participate.

Event Playbook: What To Wear & Who Should Attend